Your username may be your domain name without the '.EDU' ending.
Date Updated: 5/21/2018
EDUCAUSE is committed to informing its membership and the general public about news, services, and professional learning opportunities to advance higher education through information technology. We are committed to maintaining your trust by protecting your personal data and, to the extent possible, ensuring that your personal data is secure.
This Privacy Notice explains how we collect, use, share, and protect personal data. It also describes the choices available to you regarding the use of your personal data. Please read this Privacy Notice carefully to understand our policies. If you do not agree with the data practices described in this Privacy Notice, we advise you not to use our websites or services. Note: EDUCAUSE websites, services, and apps are not intended for use by or designed for children under 13, and we do not knowingly or intentionally collect information about children under 13.
We recognize that information privacy is an ongoing responsibility and therefore will update this Privacy Notice from time to time as we undertake new personal data practices or adopt new privacy policies. We reserve the right to amend the Privacy Notice at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice at this site. We may email periodic reminders of our notices and will email members and all active records in our database of material changes, but you should check our site frequently to see the current Privacy Notice that is in effect. To help us communicate with you, you are responsible for ensuring we have an up-to-date, active, and deliverable email address for you.
EDUCAUSE acknowledges that there are many potential definitions of "personal data." Our definition of personal data is any information about an identified or identifiable person, which can include direct identifiers, such as name, address, email address, and national identification numbers, or indirect identifiers such as location data or IP address. This list of data elements is not exhaustive, and we consider the definition of personal data in the broadest possible context.
EDUCAUSE collects and uses information that, alone or in combination with other information, could be used to identify you ("personal data") in order to deliver our programs and services and inform you of various resources related to higher education IT, as described in "How We Collect and Use Data" below. This data is collected in various online forms and throughout our business relationship.
We collect and use personal data to ensure we provide you with informative and timely information about news, services, community collaboration, and professional learning opportunities that advance higher education through information technologies.
The information we hold enables us to engage in basic communication with you, helps us enhance your experiences on our website, and improve our programs and services and the efficacy of our communications with you. EDUCAUSE and its service providers (such as event contractors) collect and use the following types of information.
Personal information you provide to us in your profile and other engagements
Publications and resource use
Online community participation
In-person events and web conferences
Visiting the EDUCAUSE website and automatically collected data
Your correspondence with EDUCAUSE
Purposes for processing your data
Payment card information
What happens if you don't provide us your personal data
We may contact you by the email, postal mail address, or phone number that you have on file with us for business purposes.
We send transactional emails to individuals with whom we have a business relationship; these are emails regarding a service you purchased or requested, and you may not opt-out of these emails.
We send marketing emails and, occasionally, postal mail which contain promotional material about our programs, resources, and services, and you may opt-out of these communications. These emails provide valuable information about events, resources on higher education IT, or new services that can help you. Where required by the applicable law (for example, if you are an EU data subject or reside in Canada), we will send you marketing information or notifications only with your consent, which is given at the time you provide us with your personal data. In such case, if you do not provide us with your consent to the processing of your personal data for this purpose, we will not send you this information. You may unsubscribe or remove your consent at any time by using the unsubscribe link located at the bottom of our emails, changing your communications preferences by logging in to your profile, or contacting us using the contact information below.
If there is a concern regarding your personal data, we will contact you when required to do so by law. To do this, we will use the email address on file for you.
If for any reason you think there is a problem regarding communications to you, please let us know by contacting [email protected].
We do not share your personal data with third parties outside the EDUCAUSE-authorized subprocessors.
We share your personal data with third parties that provide certain services to us to assist us in meeting business operation needs. These parties are authorized to process your personal data, on our behalf and pursuant to our instructions, only as necessary to provide these services to us. We use third-party service providers, including:
These providers are authorized by EDUCAUSE for our business operation needs, however, we make no promises regarding the policies or business practices of third-parties and encourage you to familiarize yourself with their privacy policies before providing them with your personal data.
Individual EDUCAUSE services (such as the Career Center, CDS, .edu Administration, NGLC) may have their own privacy notices with further information about how they use your personal data. You are responsible for reading these policies upon engaging with these optional EDUCAUSE services.
Institutionally identifiable data collected in the EDUCAUSE Core Data Service (and associated benchmarking services), collected through the Core Data Service Portal, and collected and generated by the EDUCAUSE Center for Analysis and Research are governed by the Analytics Services License Agreement and Acceptable Use Policy.
EDUCAUSE and its service providers release institutionally identifiable information to third parties only when presented with valid subpoenas or other valid, legal requests and in compliance with other applicable laws. EDUCAUSE will not provide any institutionally identifiable information, other than information that is publicly available, without a legal obligation to do so.
Upon request, we will provide you with information about whether we hold any of your personal data. You have the right to access the personal data we have about you, and you may request that it be corrected, amended, not processed, or deleted by emailing [email protected] with the subject of "Access Request." We require all our requests to be in writing. We will respond to your access request within a reasonable time, under 30 days. We may require additional information from you to allow us to confirm your identity or find your personal data.
If you believe that any personal data we are holding on you is incorrect, incomplete, or shouldn't be processed, please contact us as soon as possible, at the contact information below, and we will promptly take the appropriate action.
You have the right to withdraw your consent for any marketing material. To do this, you may send an email to [email protected], click on the unsubscribe link at the bottom of any of our emails, or change your preferences within your profile.
We will not use your personal data for decisions based solely on automated processing if the decision produces legal effects concerning you or significantly affects you, unless you gave your explicit consent for this processing.
We are committed to ensuring that your personal data is secure. In order to prevent unauthorized access or disclosure, we have put in place appropriate technical and organizational measures to safeguard and secure the personal data we process. No system is 100% secure, and therefore we can't provide assurances with 100% certainty that your personal data will be secure. Be mindful that you are responsible for protecting your username and password and that it is not to be shared with others. If, despite all our efforts, a data breach does occur, we will do everything in our power to limit the damage. In case of a personal data breach, and in accordance with state and federal laws, we will inform you about remedial actions that we are undertaking and that you should take to prevent any further damage. We will always inform the relevant data owner/controller and supervisory authority or authorities without undue delay.
We will not store your personal data longer than necessary for the purpose for which we have processed your personal data. How long we retain your personal data depends on the type of data and the purpose for which we process it.
It is our policy to post any changes we make to our Privacy Notice on this page. In some cases, we provide additional notice of changes. If we make material changes to how we treat your personal data, we will notify you by email to the email address specified in your account and/or through a notice in the application or on the website. The date the Privacy Notice was last revised is listed at the top of this page. The effective date of this statement is 5/21/18. EDUCAUSE may change this Privacy Notice from time to time by updating this page.
If you have a question about or complaint with how you believe we have handled a request under this privacy notice (including subject access requests), please let us know, and we will work to fix it. You can email us at [email protected] or call 303-449-4430.
If you have any questions about this privacy notice or questions or complaints about the processing of your personal data by EDUCAUSE, please contact us at:
282 Century Place, Suite 5000
Louisville, CO 80027
Please refer to our FAQs for information on how you can update your information or change your preferences.