| 1. | Are complimentary media credentials available for representatives of the media? |
| | Representatives of print and electronic media focusing on information technology and higher education with plans to cover the EDUCAUSE 2005 Annual Conference in their publications are welcome to request complimentary media credentials for registration. NOTE: Only TWO complimentary registrations per publication/organization will be allowed, regardless of an individual’s affiliation or place of employment. Complimentary registration covers only the conference proper and does NOT include preconference seminars, which have separate registration fees.
If you plan to request credentials, please contact:
Peter DeBlois
Director of Communications and Publishing
EDUCAUSE
303-544-5665
pdeblois@educause.edu
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| 2. | Is a list of registered media representatives available? |
| | All individuals registered for the conference who have media activity records in the EDUCAUSE database are included in the list of media representatives. This is a dynamic list, growing as individuals register, and is generally not stable until approximately one week prior to the conference. |
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| 3. | How may the Press Room (W308D) be used? |
| | The EDUCAUSE 2005 Press Room, # W308D in the convention center, will be available for (1) display of exhibitor and other conference attendees media/product kits, (2) exhibitors' scheduled news/product announcement events, and (3) media representatives' scheduled meetings with exhibitors. Exhibitors and representatives of the media are welcome to visit the Press Room, take materials, schedule meetings, and attend exhibitors’ presentations (but not those meetings designated as CLOSED and to which they have not been invited), a schedule of which will be posted outside the room. |
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| 4. | What is the procedure for placing exhibitor media kits in the Press Room? |
| | Each exhibitor wishing to provide materials for the media must deliver materials to room # W308D and arrange them on the perimeter tables so as not to interfere with other exhibitors' materials. Hand-delivery and setup of materials in the Press Room are the sole responsibility of the exhibiting corporation—EDUCAUSE will not be responsible for such materials shipped to the convention center. The Press Room will be set up and available for media kits by noon on Monday, October 17. EDUCAUSE staff will check the room periodically throughout exhibit days to insure neatness. |
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| 5. | How will the Press Room be configured, and what technology will be available? |
| | The Press Room will have a blend of theater seating and round tables, with a total seating capacity of approximately 40. There will be a speaker lectern with electrical power and a screen in front. In addition, there will be draped tables around the room for materials display. No Internet/telephone connectivity or projection technology will be provided. No food or beverages may be brought to or catered in the Press Room; water pitchers and glasses will be provided. |
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| 6. | How can the Press Room be scheduled? |
| | Events may be scheduled by exhibitors for one- or ½-hour periods during timeslots when the room is not blocked out.. Event requests must be e-mailed no later than 48 hours prior to the event to Peter DeBlois, EDUCAUSE director of Communications and Publishing, at pdeblois@educause.edu. NOTE: In making these requests, if you want only invited guests to attend (see next FAQ), indicate that the event is CLOSED. Any event not marked CLOSED will be presumed to be open. An updated master schedule of events will be posted outside the Press Room each exhibit day. See the Press Room Schedule grid. |
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| 7. | How can individuals be invited to events scheduled in the Press Room? |
| | It is the responsibility of individuals/organizations scheduling events in the Press Room to notify those whom they wish to invite. These events are not included in the online conference schedule, and no notice will be sent by EDUCAUSE to registered media representatives. No one should assume that simply scheduling an event will mean that media representatives will check the schedule posted outside the Press Room and show up. Exhibitors are free to invite any and all on the list of registered media representatives. Media representatives wishing to meet with/interview exhibitor representatives will also need to schedule the Press Room and send separate invitations. |
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