|1.||When is my session scheduled to take place?|
| ||You can find your session listing on the conference program page, by searching for your name in the complete listing of speakers, and links to their sessions.|
|2.||Some details about my presentation have changed. How do I let someone know about this?|
| ||Any time you have changes of any kind, please notify Speaker Liaison |
Leslie DeGrassi .
|3.||What audio/visual equipment and technology is available?|
| ||Every track, Technology Solutions, and featured speaker meeting room will have the following audio/visual equipment available: |
* One corded lavaliere microphone
* One podium microphone
* Projection screen and projector (at least 1024 x 768)
* Sound patch for laptop audio
* EDUCAUSE-provided computers
These computers will be connected to the Internet and to a projector. The computers will have the latest versions of the following programs as well as DVD drives and USB ports.
* Microsoft Office 2007 (Word, Excel, PowerPoint, Access)
* Acrobat Reader
* Internet Explorer
* Windows Media Player
* Real Audio
* Adobe Flash Player
* Adobe Shockwave Player
Laptop(s): We strongly encourage presenters to use the in-room computer, and if you'd rather not, please let Leslie DeGrassi know BY SEPTEMBER 12 that you plan to use your own laptop . Please make sure that your laptop can connect to a standard VGA.
No audio/visual request form is required for track, Technology Solutions, or featured speaker sessions.
House sound: Regardless of whether you use the in-room computer or your own laptop, Leslie DeGrassi also needs to know BY SEPTEMBER 12 if you need house sound (i.e. you are playing a video or movie clip).
|4.||Do I need to submit an audio/visual request?|
| ||No audio/visual request form is required for this conference. However, if you will be providing your own laptop for your presentation (instead of using the in-room computer), AND/OR in need of an audio sound patch, please inform Leslie DeGrassi BY SEPTEMBER 12.|
|5.||Is there a speaker room onsite where I can practice my presentation?|
| ||The speaker staging room is located in the Convention Center in Room W231C, open Monday through Friday; see below for exact times. Speakers using technology are encouraged to visit to test their equipment, prepare for their session, and make last-minute modifications. A printer will be available for speaker use. |
Speaker Staging Room Hours
* Monday, 8:00 a.m.–5:00 p.m.
* Tuesday, 7:00 a.m.–7:00 p.m.
* Wednesday, 7:00 a.m.–6:00 p.m.
* Thursday, 7:00 a.m.–6:00 p.m.
* Friday, 7:00–9:30 a.m.
|6.||What software will be installed on the computers provided in the meeting rooms?|
| ||Both the computers in the speaker staging room and those provided in the meeting rooms will be connected to the Internet and to a projector. The computers will have the latest versions of the following programs as well as DVD drives and USB ports. |
* Microsoft Office 2007 (Word, Excel, PowerPoint, Access)
* Acrobat Reader
* Internet Explorer
* Windows Media Player
* Real Audio
* Macromedia Flash Player
* Macromedia Shockwave Player
|7.||Will I have access to speakers for sound from my computer?|
| ||Typically computer sound is patched through to the house sound system. That way it is picked up when the session is recorded for audiotapes. |
Regardless of whether you use the in-room computer or your own laptop, Leslie DeGrassi needs to know if you need house sound (i.e. you are playing a video or movie clip).
|8.||What if something goes wrong with the technology during my presentation?|
| ||In the event of malfunction of audio/visual technology or other logistical challenges, the convener of your session has been instructed to step outside your meeting room and summon an EDUCAUSE staff member to help. Staff will also check each meeting room during the breaks between sessions.|
|9.||What if I need help connecting my computer to the projector and the Internet?|
| ||It is expected that each speaker know how to use a projector with his/her computer, and that it is equipped with a standard VGA output. However, technical staff will check your meeting room before your session begins to make sure all is well. |
If an Internet connection is vital to your presentation, please be prepared with contingency plans in the event that connectivity is lost.
|10.||Will someone introduce me before I speak?|
| ||Each track session has been assigned a convener who will introduce the speakers for your session. Your convener is also responsible for obtaining help in the event of malfunction of audio/visual equipment or other logistical challenges by going to the EDUCAUSE registration desk to summon assistance. |
Once someone has volunteered to convene your session, his/her name will appear on your online session listing.
|11.||How do I submit my bio? How will it be used?|
| ||Please review or submit your biographical information by updating or establishing your EDUCAUSE profile by September 12. |
This information will assist your session convener in preparing a brief introduction to your presentation, and will also be linked to your name on our online conference program.
|12.||How long should my bio be?|
| ||A bio of about 100 words is ideal. Please submit narrative text, with no bullets, please. |
Here is an example of an effective bio:
Deborah Keyek-Franssen is the Lead IT Initiatives Coordinator at the University of Colorado at Boulder, where she plays a significant role in strategic planning and policy development for information technology infrastructure and programs. Recent projects include the fall 2001 educational technology strategic planning process; the campus-wide 2002 information technology strategic plan; and work on the next phase of ATLAS (the Alliance for Technology, Learning, and Society). Deborah completed her Ph.D. in German Literature at the University of Michigan, where she also earned a master's degree in Higher Education Administration from the Center for the Study of Higher and Postsecondary Education, and a graduate certificate in Women's Studies.
|13.||There are multiple presenters for our presentation. Can we submit our bios all together?|
| ||Since each person’s bio is attached to his/her individual database record, it is necessary for each speaker to update or establish his/her EDUCAUSE profile by September 12.|
|14.||How will my track session meeting room be set up?|
| ||All track session meeting rooms are set up theater style facing the projection screen, head table, and podium. |
To view a floor plan and the capacity of your meeting room, launch the Interactive Floor Plan on the convention center website, and find your meeting room and its specifications.
|15.||How many people will attend my track session?|
| ||It isn’t possible to estimate potential audience numbers, since attendees freely choose sessions to attend. In general, track session meeting rooms will be set for 100 – 300 people, depending on the size of the room.|
|16.||Is there a special registration fee for speakers?|
| ||No, all track speakers must register in advance and pay the full conference registration fee. IMPORTANT: If you are affiliated with an organization that is NOT an EDUCAUSE member, we’d like to extend the member registration rate to you. When registering online, please insert these words in the comment field: “Speaker. Member registration rate per Leslie DeGrassi.” |
Session only registration: If you prefer to attend ONLY your own session presentation, please register for an Exhibit Hall Access Only pass, for only $40. You would not be eligible to attend any other sessions or any meal functions, but you would have access to the exhibit hall that day during the hours that it is open.
|17.||Do you require a copy of my presentation before the conference?|
| ||A copy of your presentation is not needed before the conference. However, we invite you to upload your files or URLs before or during the conference if you wish, or wait for the speaker liaison's invitation to do so within a week after the conference. The speaker link is located on the Speaker Resources Track Session page. |
First, take a moment to fulfill these three requests:
1. Because you will retain the intellectual property rights for your paper or other materials related to your conference presentation, we ask that you place a copyright statement to that effect on your materials. We suggest that you use the following statement, which is consistent with EDUCAUSE's use of the material, as the first slide in a PowerPoint document, or on the first page of a PDF document (If your document is word processed, please convert it to a PDF file before uploading.):
Copyright [your name] [year]. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
2. We ask that you fill in your PowerPoint document's properties in the following manner prior to uploading the file.
Title: (Title of your session) TITLE
Subject: (Conference Name and Year) EDUCAUSE 2008
Author: (Name of Presenter(s) NAME(S)
3. If you password protect your PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use Adaptive and Assistive Technology to access files over the Internet.
|18.||Who holds the copyright on my materials?|
| ||Because you will retain the intellectual property rights for your paper or other materials related to your conference presentation, we ask that you place a copyright statement to that effect on your materials. We suggest that you use the following statement, which is consistent with EDUCAUSE's use of the material, as the first slide in a PowerPoint document, or on the first page of a word-processed, PDF, or HTML document: |
"Copyright [your name] [year]. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author."
|19.||May I submit an actual paper? What are the guidelines?|
| ||Presenters are encouraged, but not required, to document their presentation by contributing a paper for the conference proceedings, which may be word-processed or created in HTML. |
Papers may be uploaded before, during, or after the conference. The speaker file upload link is located on the Speaker Resources Track Session page.
Papers will be included in EDUCAUSE Connect and featured as part of the online conference proceedings.
|20.||Is there an EDUCAUSE 2008 PowerPoint template? Am I required to use it?|
| ||An EDUCAUSE 2008 PowerPoint template is provided for your convenience, but use of the template is not required. You can find it near the end of the Speaker Resources page.|
|21.||I want to provide handouts to those attending my conference session. Is any EDUCAUSE support available?|
| ||EDUCAUSE will not be responsible for the receipt or production of any handout materials you may want to share with your audience. It is difficult to estimate the potential audience numbers for any track session, since attendees freely choose which sessions to attend. However, most people find that 100-150 copies are adequate. |
An alternative to handouts that is much appreciated by attendees is providing the address to a website where resources related to your session can be accessed after the conference.
If you wish to produce handouts in Orlando, here is information about the Fed Ex/Kinko's in the Orange County Convention Center:
FedEx Kinko's, Orange County Convention Center
9800 International Drive, Orlando, FL 32819
Hours: Open 7 days a week 8 a.m.–5 p.m.
Phone: (407) 363-2831
FAX: (407) 363-4731
|22.||Will attendees evaluate my session?|
| ||Conference attendees will complete online evaluations of the sessions that they attend, either at one of the e-mail kiosks onsite, or their own computer onsite or after they return home. Speakers will receive summaries of the evaluations for their session in January.|
|23.||I’ve heard that EDUCAUSE has a thank-you gift for speakers. How do I receive mine?|
| ||EDUCAUSE is pleased to present track, Technology Solutions, poster session, and featured speakers, as well as discussion session facilitators, a gift as a token of its appreciation for helping to make our conference a success. You will have an opportunity to pick up your gift at the speaker breakfast, or during registration desk hours at the Speaker Support desk in the conference registration area.|
|24.||When is the breakfast for speakers and conveners? Am I required to attend?|
| ||The continental breakfast for speakers and conveners, plus program committee members, will be held from 7:00 - 8:00 AM in West Hall WF2 on Wednesday, Thursday, and Friday mornings. You should only attend the breakfast on the morning of your presentation. You are encouraged to attend, since the convener of your session is required to be present and will want to meet you in advance of your session.|
|25.||Will my presentation be recorded? Where can I purchase recordings?|
| ||Unless you submitted a Refusal to Record Form by September 1, your session will be audiotaped and available for sale to conference attendees at the vendor's booth in the conference registration area during registration hours. |
In addition, the audio will also be available in our post-conference proceedings which will be announced 6-8 weeks after the conference.
Preconference seminars, corporate presentations, and corporate workshops are not recorded.
|26.||Will EDUCAUSE provide reimbursement for travel and lodging?|
| ||No, track session speakers are responsible for securing and paying for their own travel and lodging.|