| 1. | Some details for my presentation have changed. How do I let someone know about this? |
| | Any time you have changes of any kind, please notify Speaker Liaison
Leslie DeGrassi .
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| 2. | What audio/visual equipment is available? |
| | All standard technology is listed below; we do not need to know what AV or network connection you plan to use for your session.
The following audio/visual equipment will be available:
One corded lavaliere microphone
One podium microphone
Projection screen and projector (at least 1024x768)
House sound patch for computer sound UPON REQUEST ONLY (see below)
EDUCAUSE-provided computers: Each meeting room will have a computer connected to the Internet and to a projector. The computers will have a floppy, CD, and DVD drive available, as well as USB ports. Microsoft Office (Word, Excel, PowerPoint, and Access), Internet Explorer, Netscape, Acrobat Reader, WinZip, Real Audio, and Windows Media Player will be installed.
Speakers should feel free to use their own laptops. However, if you are providing your own laptop for your presentation AND you require house sound from your computer, please e-mail Leslie DeGrassi with the answers to these questions BY SEPTEMBER 9:
If you have any special AV requests such as a flipchart or VCR, please contact Leslie DeGrassi.
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| 3. | Is there a speaker room onsite where I can practice my presentation? |
| | Each speaker is strongly encouraged to check into the Speaker Staging Room (Meeting Room W102B of the Convention Center) well in advance of his/her presentation. |
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| 4. | What software will be installed on the computers provided in the meeting rooms? |
| | Both the computers in the speaker staging room and those provided in the meeting rooms will have these applications installed. |
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| 5. | Will I have access to speakers for sound from my computer? |
| | Typically computer sound is patched through to the house sound system. That way it is picked up when the session is recorded for audiotapes. It is not necessary to request that in advance. |
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| 6. | What if something goes wrong with the technology during my presentation? |
| | In the event of malfunction of audio/visual technology or other logistical challenges, the convener of your session has been instructed to step outside your meeting room and summon an EDUCAUSE staff member who is on a radio to help. Staff will also check each meeting room during the breaks between sessions. |
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| 7. | What if I need help connecting my computer to the projector and the Internet? |
| | It is expected that each speaker know how to use a projector with his/her computer, and that it is equipped with a standard VGA output. However, technical staff will check your meeting room before your session begins to make sure all is well.
If an Internet connection is vital to your presentation, please be prepared with contingency plans in the event that connectivity is lost.
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| 8. | You've requested my brief bio. How will it be used? |
| | This information will assist your session convener in preparing a brief introduction to your presentation, and will also be linked to your name on our Web conference program. |
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| 9. | There are multiple presenters for our presentation. Can we submit our bios all together? |
| | Since each person’s bio is attached to his/her individual database record, it is necessary to submit each bio separately. |
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| 10. | Will EDUCAUSE provide reimbursement for travel and lodging?
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| | No, featured speakers are responsible for securing and paying for their own travel and lodging.
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| 11. | How long should my bio be? |
| | A bio of about 100 words is ideal. Please submit narrative text, with no bullets, please.
Here is an example of an effective bio:
Deborah Keyek-Franssen is the Lead IT Initiatives Coordinator at the University of Colorado at Boulder, where she plays a significant role in strategic planning and policy development for information technology infrastructure and programs. Recent projects include the fall 2001 educational technology strategic planning process; the campus-wide 2002 information technology strategic plan; and work on the next phase of ATLAS (the Alliance for Technology, Learning, and Society). Deborah completed her Ph.D. in German Literature at the University of Michigan, where she also earned a master's degree in Higher Education Administration from the Center for the Study of Higher and Postsecondary Education, and a graduate certificate in Women's Studies.
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| 12. | Is there a special registration fee for featured speakers? |
| | Featured speakers receive a complimentary registration. You are already registered, so no further action is required on your part. |
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| 13. | Who holds the copyright on my materials? |
| | Because you will retain the intellectual property rights for your paper or other materials related to your conference presentation, we ask that you place a copyright statement to that effect on your materials. We suggest that you use the following statement, which is consistent with EDUCAUSE's use of the material, as the first slide in a PowerPoint document, or on the first page of a word-processed, PDF, or HTML document:
"Copyright [your name] [year]. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author."
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| 14. | Is there an EDUCAUSE 2005 PowerPoint template? Am I required to use it? |
| | An EDUCAUSE 2005 PowerPoint template is provided for your convenience, but use of the template is not required. |
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| 15. | How many people will attend my featured speaker session? |
| | Our nine featured sessions have been assigned our largest meeting room, Meeting Room W304A-D. It will be set for about 500 people. |
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| 16. | How will my featured session meeting room be set up?
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| | Featured speaker sessions all held in the same meeting room, which is set up theater style facing a raised stage area with a projection screen, head table, and podium. If you have given permission, your session will be videotaped, so be prepared for stage lighting shining on you.
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| 17. | Will attendees evaluate my session? |
| | Featured speaker sessions are evaluated on the online conference evaluation that will be announced within a week after the conference. No paper session evaluations will be distributed in your session. |
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| 18. | I want to provide handouts to those attending my conference session. Is any EDUCAUSE support available? |
| | Unfortunately, EDUCAUSE will not be responsible for the receipt or production of any handout materials you may want to share with your audience. It is difficult to estimate the potential audience numbers for any track session, since attendees freely choose which sessions to attend. However, most people find that 100-150 copies are adequate.
If you wish to produce handouts in Orland, a FedEx Kinko's Business Center is located in the Convention Center:
Orange County Convention Center, Outside West Bldg. Hall C
E-mail: usa3996@fedexkinkos.com
Hours: 8AM – 5:00PM, 7 days a week
Phone: 407-363-2831
An alternative to handouts that is much appreciated by attendees is providing the address to a Web site where resources related to your session can be accessed after the conference. |
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| 19. | I’ve heard that EDUCAUSE has a thank-you gift for speakers. How do I receive mine? |
| | EDUCAUSE is pleased to present track, corporate presentation, poster session, and featured speakers, as well as current issues roundtable moderators and constituent group leaders, a gift as a token of its appreciation for helping to make our conference a success. You will have an opportunity to pick up your gift at the speaker breakfast, or during registration desk hours at the Speaker Support desk in the EDUCAUSE 2005 registration area. |
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| 20. | When is the breakfast for speakers and conveners? Am I required to attend? |
| | The continental breakfast for speakers and conveners will be held from 7:00 - 8:00 AM in Exhibit Hall West B1 on Wednesday, Thursday, and Friday mornings. You are invited to attend the breakfast on the morning of your presentation. Your session convener is NOT required to be present. |
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| 21. | Will my presentation be recorded? Where can I purchase recordings? |
| | Unless you denied permission to record, your session will be audio- and video-recorded and available for sale to conference attendees at the Conference Media Contractors table in the conference registration area during registration hours, and after the conference at Conference Media Contractors.
In addition, the audio will also be available in our post-conference proceedings which will be announced 6-8 weeks after the conference.
Preconference seminars, corporate presentations, and corporate workshops are not recorded.
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| 22. | When is my session scheduled to take place? |
| | You can find your session listing on the conference program page, by searching for your name in the complete listing of speakers, and links to their sessions |
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| 23. | Will someone introduce me before I speak? |
| | Each featured speaker session has been assigned a convener who will introduce the speakers for your session. Your convener is also responsible for obtaining help in the event of malfunction of audio/visual equipment or other logistical challenges by going to the EDUCAUSE registration desk to summon assistance.
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