Exhibitor Kit

• Exhibit Hall Regulations and Information
• Exhibit Hall Setup and Hours
• Freeman Decorating Company
• Timeline (for all due dates)
• Exhibit Hall Guide
• Lead Retrieval
• Internet Orders

• Hang Your Banner in the Exhibit Hall
• Shipping Information
• Registration
• Who Is Registered from Your Company?
• Housing
• Contacts

Exhibit Hall Regulations and Information

The exhibit hall is located in the Orange County Convention Center, Orlando, Florida. We will be in West Hall WD1-2. Show colors are teal and white, with gray carpeting.

Regulations

• All booths must be carpeted. The exhibitor is responsible for carpeting the booth.
• Masking drape, ordered by show management, will be required for all unfinished booths or end cap booths. Payment is the responsibility of the exhibitor.
• All exhibits must comply with the IAEM rules and regulations. These are located at Freeman OnLine
• No food or beverage allowed in exhibit booths.
• Maximum height for all island booths is 16'.
• Maximum height for hanging signs is 20' (island booths only).
• Exhibit booths must be set up no later than 1:00 p.m. on Tuesday, October 28.
• The exhibit hall will be closed to all exhibiting personnel from 1:00 to 2:30 p.m. on Tuesday, October 28, so it can be cleaned and prepared for the opening.
• At 2:30 p.m. the exhibit hall staff will be allowed in; the exhibit hall will open to attendees at 4:00 p.m.
• PLEASE NOTE: If you plan to meet with your exhibit staff in your booth prior to show opening, please do so before the 1:00 p.m. closing or after the 2:30 p.m. reopening.

Exhibit Hall Setup and Hours

Hours

Setup

• Sunday, October 26: 8:00 a.m. – 5:00 p.m.
• Monday, October 27: 8:00 a.m. – 5:00 p.m.
• Tuesday, October 28: 8:00 a.m. – 1:00 p.m.
• Exhibit booths must be set up no later than 1:00 p.m. on Tuesday, October 28. The exhibit hall will be closed to all exhibiting personnel from 1:00 to 2:30 p.m. on Tuesday, October 28, so it can be cleaned and prepared for the opening. At 2:30 p.m. the exhibit hall staff will be allowed in; the exhibit hall will open to attendees at 4:00 p.m. PLEASE NOTE: If you plan to meet with your exhibit staff in your booth prior to show opening, please do so before the 1:00 p.m. closing or after the 2:30 p.m. reopening.

Show Hours

• Tuesday, October 28: 4:00 p.m. – 7:00 p.m.
• Wednesday, October 29: 9:30 a.m. – 5:00 p.m.
• Thursday, October 30: 11:00 a.m. – 4:00 p.m.

Teardown

• Thursday, October 30: 4:00 p.m. – 8:00 p.m.
• Friday, October 31: 8:00 a.m. – 2:00 p.m.

Freeman Decorating Company

Freeman Decorating Company is the official contractor for EDUCAUSE 2008. Freeman OnLine is available to order all Freeman services. If you need assistance, please call Freeman Exhibitor Services at 407-816-7900. You may print and fax forms or place orders through Freeman OnLine. Other service forms include electrical, A/V, computer rental, and floral.

Timeline

Make sure you are on schedule! This timeline includes due dates for all conference suppliers instrumental in the coordination of your participation.

Exhibit Hall Guide

Please complete the exhibit hall guide form.

Select your company from the pull down menu and then enter up to three product and service categories that apply to your company.

Lead Retrieval

ITN International (bCard) provides several different options to capture attendee information. Form is located at Freeman OnLine. If you need immediate assistance, contact the exhibitor services department at exhibitorservices@itn-international.com.

Internet Orders

Please complete the internet order form.

Wired Internet connections will be an RJ-45, so please make sure that you bring an Ethernet network card and any necessary dongles for each computer that you wish to connect to the Internet. A wired Internet connection is $1,000 for the first connection and $125 for each additional IP address.

If you have questions about your Internet needs or require assistance in completing this form, contact Justin James jjames@educause.edu or (303) 544-5669.

Hang Your Banner in the Exhibit Hall

Gain further visibility at EDUCAUSE 2008. Banners will be hung in the back of the hall, over the seating area provided for lunch and refreshment break. We request that your banner be horizontal: 4' high and 6' to 8' long, with a 4-inch pocket (or grommets) at the top and bottom. The cost for this is $650 (credit cards only, please) payable to EDUCAUSE. If you are interested, e-mail corp@educause.edu.

Shipping Information

Freeman Decorating Company (407-816-7900) will begin accepting shipments on September 26, 2008.

Shipping to Warehouse

Materials must be received at the warehouse before October 20, 2008. The warehouse shipping address (labels located at Freeman OnLine) is:

EDUCAUSE 2008
Exhibiting Company Name/ Booth # ____________
EDUCAUSE 2008
c/o FREEMAN
10088 GENERAL DRIVE
ORLANDO, FL 32824

Shipping to Showsite

The Orange County Convention Center cannot receive shipments before Sunday, October 26, at 8:00 a.m. The showsite shipping address is:

Exhibiting Company Name / Booth # _________
EDUCAUSE 2008
C/O FREEMAN
ORANGE COUNTY CONVENTION CENTER
9800 INTERNATIONAL DR
ORLANDO, FL 32819-8111

Exhibitor Registration – Four Exhibitor Registrations per 10x10 Space

Preconference Exhibitor Registration

Each exhibiting company is entitled to 4 exhibitor registrations per 10x10 space. Exhibitor registration includes entrance into the exhibit hall and refreshment breaks held in the exhibit area. Note, exhibitor registration does NOT include lunch, sessions and other functions.

Exhibitor Registration Instructions

Go to Registration Page of the EDUCAUSE 2008 Web site

Click on "Online Registration"

Click on Register yourself online using our secure server or Register someone else online using our secure server.

Enter the e-mail address of the person being registered and click "Next."

Click the "Register as exhibit staff" radio button.

Select your company from the pull down menu of exhibitors and proceed through the registration process.

Entrance into the Exhibit Hall and Non-Official Contractors

Security is tight, and only those who have been pre approved will be allowed into the exhibit hall. Please notify Corporate Services at the EDUCAUSE office of use of another contractor by filling out and faxing the Notification of Intent to Use a Non-Official Contractor form located at Freeman OnLine. (proof of insurance must accompany this form). These contractors will receive temporary badges and do not need to register.

Housing

PLEASE NOTE: You must be registered for the conference to secure your housing. Once you register for the conference, a link will take you directly to the housing site.

EDUCAUSE 2008 will once again use the online reservation Passkey system that lets you make your hotel reservations online. The cost of hotel rooms will range from $135 to $264 per night. Passkey shows you all of the EDUCAUSE 2008 hotels and their distances to the convention center on a map of the area. You can narrow the list of hotels based on room availability dates, price, or by specific hotel brand, and for each hotel you can access information about amenities provided, optional services, cancellation policies, and more.

Contacts

EDUCAUSE Staff

EDUCAUSE
4772 Walnut Street, Suite 206
Boulder, CO, 80301-2538
303-440-0461 (fax for all contacts at EDUCAUSE)

Corporate Team

Carolyn Colman
303-939-0326 (phone)
ccolman@educause.edu

Internet Connectivity

Justin James
303-544-5669 (phone)
jjames@educause.edu

Registration

Member Services
303-449-4430 (phone)
conf@educause.edu

Other Contacts

Convention Decorator

Freeman Decorating
Exhibitor Services Department
407-816-7900

Convention Florist

Creative Greenery of Dallas
972-442-5592 (phone)
972-442-2530 (fax)

Electrical Exhibition Services

ORANGE COUNTY CONVENTION CENTER-ELECTRICAL
800-345-9898 (phone)
407-685-9884 (fax)

A/V and Computer Rental

Davis Audio Visual
2100 Clay Street
Denver, CO 80211
303-455-3343 (phone)
303-480-9818 (fax)

Lead Retrieval

ITN International (bCard)
801-336-0050 (phone)
801-406-0040 (fax)
Exhibitors@itn-national.com